GROUPWARE SUPPORT AS A MODERATOR OF INTERDEPARTMENTAL KNOWLEDGE COMMUNICATION IN-PROCESS IMPROVEMENT GROUPS - AN ACTION RESEARCH STUDY

This paper presents a review of the organizational learning literature that points to process improvement (PI) groups as an appropriate tool for organizational knowledge communication. Based on this review, the impact of support provided by a class of groupware systems, email con ferencing (EC) on knowledge dissemination in organizations is examined in the context of PI groups. Data were collected through an action re search project, in which the researcher facilitated seven PI groups in two organizations with the support of an EC system implemented with N ovell Groupwise and using a group methodology for PI called MetaProi. The study suggests that, overall, EC support seems to have a positive impact on knowledge dissemination in organizations when used in combin ation with a group methodology for PI. EC support effects on PI groups can be summarized as: (a) a reduction in, first, the influence of dis tance and other physical obstacles to the participation of members fro m different departments in PI groups, and, second, in the disruption t hat group discussions are likely to cause for individual group members , particularly when these members are from different departments, (b) a reduction in interdepartmental conflict obstacles to the formation o f PI groups; and (c) an increase or decrease in individual learning in PI groups, depending on the complexity of the issues being discussed and the clarity of electronic contributions by members. Organizational implications of these research findings are discussed.